How to track job applications (and why a spreadsheet is not enough)

The minimum viable tracker

Whether you use a spreadsheet or an app, capture the same core fields for every application:

• Company, role, URL, date applied
• Stage (Applied, Recruiter screen, Hiring manager, Onsite, Offer, Closed)
• Next action + due date (e.g., “Follow up Thu”)
• Source (referral, LinkedIn, company site) so you learn what works

Why spreadsheets break down

Spreadsheets are fine for the first dozen roles. They fall apart when:

• You need thread-level context (which email belongs to which role?)
• You are juggling multiple versions of resumes or cover letters
• You want reminders without building your own automation

Cadence beats intensity

Batch 30–60 minutes a day for outreach and follow-ups instead of heroic 6-hour bursts. Consistency keeps your pipeline warm without burning out.

Follow-ups that feel human

• One polite nudge after a reasonable window (often 7–10 business days unless the posting says otherwise).
• Reference one specific detail you care about: team size, product area, or mission—not “just checking in.”

When a product helps

If you are applying at volume, a dedicated inbox + queue keeps you from losing opportunities in tabs and folders. ApplyForMe is designed around that workflow—so you always know what to do next.

Next step: list every open application you care about this week and assign each a single next action with a date.